Democracy Coordinator

£20,300-£23,000 per annum pro-rata

4 days per week (28 hours per week), (1 year fixed term contract)

Application Deadline: 12noon Wednesday 3 August 2016

Interview: Tuesday 9 August 2016

Application process is through the application form found at the bottom of this page. Should you wish to discuss the role prior to application please contact Katie Badman on 01634 888754 or kbadman.su@uca.ac.uk.

The Role

As Democracy Coordinator, you will be responsible for involving students within a brand new model of democratic engagement. The role will be responsible for facilitating UCASU’s brand new democratic engagement structures for 2016/17, and supporting the campaigns of part-time and full time officers. We are looking for an individual with a passion for engaging students within all levels of UCASU, and someone who inspires others to make high level change.

 

You will possess strong administration skills and combine this with an ability to coach and develop students in order to improve the student experience. The successful individual will have significant experience of working within a fast paced, dynamic and exciting organisation and understands what a vibrant and exciting student experience is for UCASU. The Democracy Coordinator will have an excellent knowledge of current themes and issues within Higher Education and students’ unions and has the ability to turn ideas into action for students, staff and sabbatical officers at UCA. 

Job Description

Accountable to: Head of Membership Engagement

Responsible for: Democracy Volunteers (100)

Job Purpose

  1. Coordinate all democracy and governance related activity
  2. Support students and officers in relevant campaigns
  3. Contribute to the Membership Services Department’s strategic and operational planning
  4. Responsible for volunteers involved in democracy and campaigning and provide operational support for part-time officers and sabbatical officers

Key Responsibilities

  1. Coordinate all democracy and governance related activity
  • Coordinate the Union’s democratic functions including policy votes, elections, and associated committees or forums
  • Responsible for maintaining and populating data systems associated with democratic functions.
  • Coordinate Union staff and officers to recruit election candidates and involvement in voting periods
  • Responsible for keeping and disseminating minutes, records, and agendas of democratic meetings
  • Responsible for the promotion of democratic events and functions
  • Coordinate our representation at national conferences and NUS events including liaising with relevant representatives
  • Provide support for the day to day operation of the Union’s democratic groups and bodies including promoting and arranging meetings & taking and circulating minutes
  • Liaise and negotiate with University staff and other relevant external parties to in relation to democratic functions
  1. Responsible for volunteers involved in democracy and provide operational support for part-time officers
  • Coordinate training and induction for democracy volunteers
  • Provide democracy volunteers with information relating to their roles and UCASU’s governing documents
  • Responsible for specific administrative support for democracy volunteers including booking rooms, travel and accommodation
  • Responsible for supporting election candidates including coordinating training
  • Provide election candidates with information relating to elections and UCASU’s governance documents
  • Primary operational support for part-time officers including coordinating training & development
  • Responsible for advising democratic volunteers on matters including UCASU’s governing documents, conducting effective meetings, and increasing involvement in democracy
  • Maintain communication with democracy volunteers – including regular communication with part-time officers and support with running campaigns.
  1. Contribute to the Membership Services Department’s strategic and operational planning
  • Significantly contribute to the design and delivery of UCASU’s brand new governance model.
  • Provide information relating to democratic functions and campaigns for reports and meetings as required by the Head of Membership Engagement
  • Contribute to the Membership Engagement Department’s strategic planning by putting forward evidence based ideas for improvements to democracy and governance and put forward ideas for democratic and governance activities
  • Contribute to the Membership Engagement Department’s operational planning by planning the tasks and events relating to democracy and governance
  • Liaise and negotiate with University staff and other relevant external parties to in relation to democratic functions

PERSON SPECIFICATION

CRITERIA REQUIREMENT
QUALIFICATIONS
Good general education, typically to the Higher/A level equivalent
Essential
University/College Degree, preferably from a course within the arts
Desirable
EXPERIENCE
Previous experience in a democratically led organisation
Desirable
Personal experience of further education and/or higher education
Essential
Personal experience within democratic structures
Essential
Experience using databases
Essential
Experience using IT systems
Desirable
Experience working with or managing volunteers
Essential
Experience training students or staff
Essential
Strong Administration experience, particularly in relation to committees
Essential
KNOWLEDGE
Demonstrable understanding of Students’ Unions or other democratic organisations.
Essential
Knowledge of democratic systems and processes.
Essential
Strong understanding of governance models and how to develop them
Essential
Knowledge of best practise in campaigning
Desirable
ATTRIBUTES/SKILLS
Able to understand working with a complex external organisation
Essential
Excellent communication skills verbal and written
Essential
Ability to quickly build relationships with others
Essential
Proficient in e-communication
Essential
Excellent ability in coaching and mentoring students
Essential
Able to develop and manipulate databases and other data management programmes
Desirable
Excellent planning, organisational and administrative skills – with a particular focus on attention to detail
Essential
Self-motivated and self-reliant
Essential
IT competent with a working understanding of Microsoft Office
Essential
An eye for detail plus the ability to produce accurate work when under pressure.
Essential
VALUES AND ETHICS
Desire to work within a democratic student led environment
Essential
Understanding and commitment to equal opportunities
Essential
Desire to work within organisation servicing a culturally diverse membership
Essential
Demonstrably high standards of personal integrity
Essential

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